ABOUT VIGILIANCE
The vigilance function is an integral part of the ºÚÁÏÍø (India) Limited Management. It is the nodal section for handling all vigilance matters of the ºÚÁÏÍø. It believes that with best practices, adequate controls and transparency in place, decisions taken will be professional, efficient, effective and consistent, leading to the corporate excellence. The Vigilance Division of Corporation under the charge of Chief Vigilance Officer (of the rank of Joint Secretary).
Complaints received from within the Corporation, Members of public, Central Bureau of Investigation, Central Vigilance Commission, Clients and Ministry of Urban Development are investigated in the Vigilance Division. After investigation of complaints, where lapses/ irregularities are established, the disciplinary proceedings are initiated against the delinquent employees. Further, with an ultimate aim of eradicating corruption in the Corporation, a four pronged strategy is followed which has also been appropriately incorporated in the Annual Action Plan relating to anti-corruption measures:
- Preventive Vigilance
- Detective Vigilance and Surveillance
- Punitive Vigilance
- Use of IT innovations to curb malpractices and ensure transparency.
Preventive Vigilance:
The inspections of sensitive areas are carried out from time to time by the Vigilance Division either independently or along with the functionary of other streams/ agencies such as Financial Audit and also with Chief Technical Examiner -CVC (CTE’s) representatives. Circulars and system improvement directives are issued to develop awareness among the employees of the Corporation on the basis of common irregularities observed during inspection/ investigation. Vigilance Division also prepares a list of officers of doubtful integrity ensure rotational transfer of officers posting in sensitive posts.
As a part of preventive vigilance initiatives, the Officers of the Vigilance Department have regularly been nominated for outside training programs. The vigilance clearance cases of the employees are being processed on a continuous basis in respect of resignation, promotions, NOC for getting passport, going abroad for personal visit/ training etc. Vigilance Division reviewed the annual property returns of the employees on a continuous basis.
Detective Vigilance:
On the basis of complaints from members of public, audit reports, inspections, the sub-standard work and unethical practices are checked to a great extent and steps are taken to avoid recurrence of such irregularities.
Punitive Vigilance:
Where ever misconduct or corrupt practices are noticed on the basis of reports received from CTE of CVC and / or investigation concluded by the Vigilance Division, disciplinary proceedings are initiated against the delinquent officials and they are accordingly penalized.
Extent of IT Usage & the e-Governance:
In order to ensure transparency and also efficient Vigilance Administration, use of Information Technology Innovations are actively pursued. Some important steps taken in this direction are:
- Online procurement through Govt. Portal (GeM Portal).
- Implementation of Online Performance Management System.
- Implementation of e-billing system for fast and effective clearance of bills.
- Implementation for online grievance portal for Contractors/Vendors grievance redressal.
- Implementation of NIC E-office for transparent movement of files and documents.
- NIC Email service for email communication.
- Implementation of Document Management system for digitization of Physical records.
- Super Annulated Employee portal to cater the need of Superannuated employees like viewing the circular, checking medical services, form16, last pay drawn, Pension &EPF statement, Hospital Empanelment list etc.
- Online Recruitment Portal for filling application form for posts announced by ºÚÁÏÍø.
Systems Improvements undertaken:
- Mechanism to check release of old payments of closed projects.
- Duties and Responsibilities of officers posted in field Teams
- SOP & guidelines for framing Stage Payment Schedule and recording of Measurements in EPC contracts.
- Passing/ approval of bills of contractors with OTP & Certificate.
- Inclusion of name of manufacturer in the approved make list who have their manufacturing license till the end of the contract/ DLP/ warranty period.
- "List of Approved Makes" in such a way as to qualify multiple brands/makes that confirm to desired quality/performance and must not be monopolistic.
- Verification of Credentials of L-1 bidder before award